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How to Register a Society in Singapore
According to the current law, the society must have at least 10 members, the majority of whom must be Singapore citizens and its nature must not be a company, association, partnership, cooperative, mutual benefit organization, trade union, foreigners insurers or educational institution committee.
In addition, the President, Treasurer and Company Secretary must also be Singapore citizens or permanent residents. These and the requirements for the society to consist mainly of Singapore citizens are invalid if.
– The society has a religious character.
– Society is represented by monoracial members.
– The objectives and activities of the society are to promote any cause of interest or to discuss a topic related to specific genders or sexual orientation.
– The objectives and activities of the society are to promote and represent an individual or group of individuals who promote or support civil or political issues such as civil rights, human rights or animal rights.
– The aims of the society are to promote the use or status of any language.
– The aim of the company is to promote the arts other than classical music or plays.
In order for the company to register, the following information must be provided:
– The company name along with two alternative names with their meaning and significance.
– Email, telephone number and/or fax number.
– Physical address where the administration of the union will take place.
– The Company’s Constitution in a word document.
– The Articles of Association of the Affiliate, if applicable in English.
– Letters of Cooperation, where necessary in English.
– Letters of endorsement/support from government bodies, organizations, personalities, academics, etc., where applicable, in English.
The following information should be provided to committee members:
– Name, NRIC Number / FIN / Passport Number, Date of Birth
– Office title (e.g. President, Secretary, Treasurer, Ordinary Member, etc.)
– Nationality, resident status in Singapore
– Sex, Marital Status, Tribe, Dialect Group, Religion
– Contact info
– Educational Qualifications, Current Employment Position
– Participation in other companies, if any.
The application for the company can be submitted through normal physical channels or automatic online registration.
In case of automatic registration, the company must fall within any of Sections 4 (1) and 33A of the Schedule. If the nature of the company does not comply with any of the schedules, then it should be registered through the normal process.
Once the application is submitted, a company that has followed normal registration procedures will have to wait for Principal Approval from ROS before they can make the payment. However, a company that is registered using automatic registration can make the payment and start operating without any waiting or delays.
In addition, a company registered under regular registration may only commence business after being registered in the Gazette, otherwise a fine not exceeding SGD 500 will be imposed. If the organization continues to operate, then it will be fined SGD 500 per day until operations cease.
Once the company starts operating, it should file a Form 6A Annual Return with the ROS which consists of the details of the management committees. The form should be submitted within one month of each Annual General Meeting (AGM), if however there is no AGM then the Form should be submitted by the end of the year. The date of the General Assembly should be determined by the management committee and should be mentioned in the company’s articles of association.
The form should detail how many voting and non-voting members there are in the society. A copy of the company’s income and expenses together with the audited previous year’s balance sheet must also be submitted in writing in accordance with Companies Regulation 7 paragraph 1 point b), i.e. unless the company can declare in writing that it does not have monetary transactions, property items or liabilities for the given year.
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